The first round of the DisCouRSE Network’s Flexible Funding scheme is accepting applications from 22^nd September 2025 until 16:00 GMT on 14^th November 2025.

Submit your application

If you decide not to apply in this round, we need reviewers for applications, giving you an excellent insight into the process to inform a future application. Please volunteer at https://forms.office.com/e/KB10mVSAZZ.

Key Dates

Summary

The DisCouRSE Network+ project aims to encourage and support the development of leaders of all kinds across all digital Research Technical Professional (dRTP) roles, primarily within the UK, resulting in an empowered and connected community equipped to shape the future of digital research. We have a twin focus on leadership training and dRTP career pathways – preparing the next generation of leaders and ensuring roles exist for them to lead within.

Our flexible fund supports community-led projects aligned with this goal, enabling aspiring leaders to trial approaches to enhancing skills and career opportunities within their local contexts, build new connections through joint initiatives, and strategically assess options for future investment and activity.

Funding calls will be released approximately every 6 months between autumn 2025 and autumn 2027. Later calls may be more targeted based on lessons learned from earlier projects and core DisCouRSE activities. They may also allow for longer or larger proposals than this initial ‘pathfinder’ call.

What we’re looking for

This first call has no specific focus areas. Any proposals relevant to DisCouRSE’s aims above are allowed. The intent is to be open to ideas from the community, enabling the Network to learn what is already happening and could be expanded with our support, and enabling you to do “proof of concept” work to support future larger proposals. We welcome applications that seek to expand on existing work, or to kick-start activities that you are already thinking about.

The following examples are therefore merely illustrative. Proposals might seek to generalise or adapt existing training material such that it could form part of our planned DisCouRSE “dRTP Leadership Training Programme”. Proposals to develop new material should clearly evidence how it is differentiated from existing offerings and why it is needed. Pilot projects under this call could focus on data collection and analysis to evidence an unmet need, for instance, or bring together existing training providers to do joint activities and produce a common catalogue of available leadership and management training for dRTPs. Applications could propose to deliver existing courses for a cohort of (aspiring) dRTP leaders, run workshops to improve the DIRECT competencies framework and its utility for community members, or further develop the associated tooling. Pump-priming projects could seek to expand career opportunities for senior dRTPs within an institution or network, or work on a business case to senior management to do so. Pathfinder projects could create, test, or disseminate innovative leadership practices using appropriate inclusive approaches such as hackathons, unconferences, quick prototyping, participatory design, or open feedback.

Proposals must demonstrate how the relevant dRTP community will be involved in their activities and a range of participation ensured, meeting EDI requirements. To meet our community building aims and avoid insularity, joint submissions are strongly encouraged. The involvement of expertise in co-production approaches is advised where appropriate.

You must adhere to UKRI open research policy and UKRI responsible innovation policies and guidance. Projects will be expected to commit to open-source, open-data and open-innovation guidelines, and make all project outputs available to the dRTP community. If you require any constraints on this, you must justify why these are appropriate and beneficial for the community.

UKRI’s environmental sustainability strategy underpins our ambition to actively lead environmental sustainability as part of leadership development in dRTP roles, and we expect you to embed careful consideration of environmental sustainability in your project as appropriate. Your work may be informed by the GreenDiSC, GreenAlgorithms, and NetDRIVE initiatives.

Funding and duration

• We anticipate funding 10-20 projects in this round of the flexible fund.
• Individual projects can budget up to £10k funding at 100% full economic cost (fEC) level. (If there is an exceptional reason to request a larger budget that absolutely cannot wait until the second funding call in spring 2026, please contact us in advance of the submission deadline to discuss.)
• Except where noted above, applicants will be awarded 80% of the full cost, and the institution receiving the award is responsible for the remaining 20%. (Note that estates costs and indirects associated with staff posts are eligible to include in the budget except as described below.) When invoices are submitted they should be for 80% of the full cost and a statement should also be submitted showing the full cost.
• Projects should start between 01/01/2026 and 01/04/2026.
• Projects must last no more than 12 months.

What costs are eligible

We will fund:

• staff time, including of the project lead and co-leads, specialists, administrative support, etc.
• networking activities
• workshops, conferences and other events
• travel and subsistence
• equipment to support networking, events and communication, for example to support the software and licencing costs of digital platforms to host events. This is not meant to be used for standard laptops and other standard IT equipment, and must be fully justified. Such equipment will funded at 50% FEC.
• associated estates and indirects

We will not fund:

• studentship costs
• facilities costs

Who can apply

Standard UKRI eligibility rules apply. Your application must be led by an eligible project lead based at eligible UK based organisations in accordance with standard UKRI practice. Eligible organisations are:

1. UK higher education institutions;
2. research council institutes;
3. UKRI-approved independent research organisations;
4. public sector research establishments;
5. NHS bodies with research capacity.

In addition, projects must be dRTP-led. For a non-exhaustive list of dRTP roles, see https://discourse-network.github.io/who/. Projects that cross profession or discipline, or are led by an aspiring leader with a more experienced mentor, are particularly welcomed.

You may not submit more than one application to this call as project lead. However, you may be named as a co-lead on any number of applications.

Costing principles

UK research organisations will be funded at 80% of the full economic cost (fEC). This includes Directly Allocated and Indirect costs.

On a single application, the combined costs of all collaborating organisations from UK business, third sector, government organisations and any international partners must not exceed 50% of the total fEC of the grant application (at 100% fEC). In addition, no more than 75% of the number of leads and co-leads can be from such organisations.

It is the responsibility of the project lead to ensure that all collaborators are from an organisation eligible to receive, and with appropriate systems in place to manage, the funding provided.

Business, third sector or government body collaborations

Applicants based in UK business, third sector or government organisations cannot lead a project (or take over as lead later) but may be included as project co-leads.

These types of co-leads will only be able to claim certain costs depending on their organisation type:

Applications which include co-leads from the UK business sector or from third sector organisations must ensure that the involvement of these organisations complies with the UK Subsidy Control Act 2022. This Act regulates how public funding is used to manage any advantage which threatens or actually distorts competition in the United Kingdom and/or any other country or countries (“UK Subsidy Control Regime”).

International collaborations

Joint applicants based in non-UK applications can be included as project co-leads (International). They may not be project leads and are not eligible to take over leadership of the project. The total costs claimed for international collaborators must not exceed 30% of the total full economic costs of the project.

In general, we will fund 100% of eligible costs, where these have been sufficiently justified. For non-UK research organisation, overheads will be paid at 20% of the international research organisation’s directly incurred staff salary costs. Indirect costs may not be charged on non-staff related direct costs (for example, equipment, consultancies and conferences as well as travel and subsistence). For non-UK business or third sector organisations, the eligible costs follow the same criteria as for UK business or third sector guidance above.

How to apply

Applications must be made via the GoodGrants platform at https://discourse.grantplatform.com. You will be required to register on the platform to submit your application.

To apply:

1. Go to the DisCouRSE submission website: https://discourse.grantplatform.com/
2. Register for an account, if required
3. Choose the appropriate application form “DisCouRSE - Flexible Funding Call - Round 1” and click on “Begin application”
4. Fill out the information on the first “Start here” tab, including the project title and dates, and click “Save + next”. This will also save your draft application so you can return to it later.
5. Complete all the tabs before submitting the application. Using the “save + next” buttons will navigate one page at a time, or you can jump to a specific section using the tabs at the top of the panel.
6. Once you have completed all the mandatory application questions, you can submit your application. You will receive an email notification confirming receipt.
7. You can continue to edit your application after it has been submitted, up until the deadline, and the latest version saved will be the one reviewed.

The project lead is responsible for completing the application process but we expect all team members and project partners to contribute to the application. Please note that some information that you provide in your application will be shared publicly – please refer to the Terms and Conditions (coming soon!) for further information. Information you provide will also be used by the DisCouRSE project team and our external Advisory Board to evaluate the funding scheme and inform the design of future calls. We will handle personal data in line with UK data protection legislation and manage it securely. Except for published information, all data will be deleted by the end of the DisCouRSE project (30^th September 2028).

You can download a full list of the application questions from the submission system on the “Start here” tab. You can also download a copy of your submitted application, or withdraw it by choosing the “Delete” action.

How we will assess your application

We will operate a rapid two stage assessment process. Decisions will be communicated within 1 month of the call closing to allow projects to start promptly. However we reserve the right to modify this process if required.

Stage 1: DisCouRSE Management Board sift

The DisCouRSE Management Board will perform an initial review of the applications against the remit and scope of the call, and correct completion of the application form. Projects without a clear relevance to DisCouRSE’s aims, or with ineligible applicants, will be rejected at this stage.

Stage 2: Panel review of proposals

Applications that are within remit will then be reviewed by an expert review panel convened especially for the call, composed of a mix of members of the Network team and volunteers from a range of dRTP roles, to ensure fairness and balance. Panellists will be required to abide by the Nolan Principles. Conflicts of interest will be declared and managed to ensure reviewers are not involved in the scoring or discussion of proposals with which they have a conflict.

Each proposal will be independently scored by 3 members of the panel using UKRI’s scoring system against the criteria given in the submission form (the bullet point lists labelled “What the assessors are looking for in your response”). Panel discussion will then determine a consensus score for each proposal and hence which are considered fundable, and produce brief feedback for applicants.

The DisCouRSE Management Board will then take a portfolio view of ‘fundable’ applications to decide on the final allocations of funds, to ensure fair distribution across types of activity, profession, geography, and discipline. Where applications are considered too similar, higher scoring ones in the set will be preferred. Management board members will not discuss applications at this stage with which they have a conflict of interest. The process will be reviewed by our independent Advisory Board to ensure fairness.

Expectations for funded projects

Projects will be required to agree to standard Terms and Conditions based on UCL’s standard terms for grant sub-contracts, with modifications to ensure that intellectual property remains owned by the applicants. The complete template Grant Agreement and associated T&C documents will be available soon on this website. If you have specific concerns about the terms and conditions you are advised to contact us well in advance of the submission deadline.

Summaries of funded projects will be published on our website once contracts are signed.

Funded projects must provide short monthly reports to the DisCouRSE Management Board via a quick form. Financial invoices must be provided quarterly to UCL, with timesheets for all directly incurred staff as required by UKRI.

A named member of the DisCouRSE Management Board will be allocated to each project as the primary point of contact.

Project outputs must be provided to be disseminated through DisCouRSE’s channels, including our Zotero library.

Funded projects will need to submit a final report summarising their achievements and plans for follow-on work. They will also be interviewed by their DisCouRSE contact 6 months after project completion to assess the impact the work has had.

Call for reviewers

If you decide not to apply in this round, we need reviewers for applications, giving you an excellent insight into the process to inform a future application.

Volunteer to review

There are also other networks and similar projects within the UK Digital Research Infrastructure landscape at present that will have funding calls during the next few years, and we are seeking to share reviewers. So, even if you can’t help us in this round, please share your details with us if you might be willing to review for another round or another project.

Reviewing for this round will take place between 17^th November and 5^th December 2025, with a one day panel meeting on Teams on Monday 8^th December 2025.

We anticipate that reviewers would need to score up to 10 applications each against the criteria given in the call. Each application will be scored by 3 reviewers, and the reviewer panel will then agree consensus scores collectively.

Contact us

For questions related to this funding opportunity please contact arc.discourse@ucl.ac.uk.

We also welcome feedback from all applicants on the funding process to inform our subsequent calls.